Multifunction printers (MFPs), also known as all-in-one printers, have evolved into essential tools for both home offices and businesses. These versatile machines handle printing, scanning, copying, and often faxing, eliminating the need for multiple standalone devices. Thanks to advancements in print technology, today’s MFPs offer impressive speed, wireless connectivity, and professional-grade output—often at prices that fit most budgets.
Whether you’re printing documents, scanning contracts, or copying important files, a multifunction printer can streamline your workflow. But choosing the right one requires an understanding of what’s available and how each model can meet your unique needs. In this guide, we’ll explore the best multifunction printers and scanners of 2025 and help you find the perfect solution.
Why Invest in a Multifunction Printer?
Multifunction printers save space, time, and money by combining several essential office functions into one machine. They’re especially valuable for small businesses, home offices, and families who need flexibility and convenience. Many of today’s MFPs include:
- Wireless connectivity for easy printing from smartphones, tablets, and laptops.
- Cloud integration, allowing direct access to services like Google Drive, Dropbox, and OneDrive.
- Mobile printing support, including Apple AirPrint and Mopria compatibility.
- Automatic document feeders (ADF) and duplex printing/scanning, speeding up multi-page jobs.
The key is balancing features like print resolution, speed, paper handling, and running costs to suit your specific workload.
Inkjet vs. Laser: What’s Right for You?
- Inkjet Multifunction Printers are great for photo printing and color graphics. They offer excellent color accuracy, work with specialty paper, and typically have a lower upfront cost. However, they often have higher ink costs, and the cartridges need replacing more frequently.
- Laser Multifunction Printers excel at high-speed, high-volume text printing. Monochrome laser models are popular for office use because of their low per-page costs. Color laser printers exist but tend to be more expensive upfront and in ongoing toner costs.
Key Features to Look For
- Print Resolution: Higher resolution (measured in dpi) means sharper text and more detailed images. For photos and marketing materials, look for at least 2400 dpi.
- Scanning Quality: Look for higher scanning resolutions if you plan to digitize documents or photos. ADFs are a must for scanning large documents.
- Paper Handling: Busy offices benefit from larger paper trays and multiple input sources. Duplex features save time and paper by printing/scanning both sides automatically.
- Connectivity: Wi-Fi, Ethernet, USB, and mobile app support are crucial for remote and in-network printing.
The 10 Best Multifunction Printers and Scanners in 2025
Below is a ranked table of the best multifunction printers and scanners for 2025, complete with direct links for pricing and purchase:
Choosing the Right Multifunction Printer for Your Needs
1. For Home Offices
If you need a reliable printer for occasional document printing, homework assignments, and scanning receipts, an inkjet model like the HP OfficeJet 8015e offers affordability and decent print quality without taking up too much space.
2. For Small Businesses
A balance of speed and cost-efficiency is key. The Brother DCP-L2640DW and HP OfficeJet Pro 9125e deliver faster print speeds, duplex printing, and larger paper capacity, which reduces the need for constant refills.
3. For High-Volume Workloads
Large offices or teams with heavy printing needs will benefit from laser MFPs like the HP LaserJet Pro 4101fdw and Canon imageCLASS MF656Cdw, which offer superior speed, robust security features, and lower cost-per-page printing.
Cost Considerations: Look Beyond the Price Tag
The initial price of a multifunction printer is only part of the equation. Here are ongoing costs to factor in:
- Ink and Toner: Subscription services like HP Instant Ink can save you money by delivering cartridges before you run out, often at a lower per-page price.
- Energy Efficiency: Look for ENERGY STAR® certified devices, which can lower your electric bill.
- Maintenance: Some models have self-cleaning print heads or longer-lasting components, reducing service costs.
Pro Tips Before You Buy
- Check for Compatibility: Ensure the printer works with your operating system, whether Windows, macOS, or Chrome OS.
- Consider Noise Levels: If the printer will be near your desk, quieter models like the Canon MF273dw are better suited.
- Look for Expandability: Some business models offer extra paper trays or memory upgrades as your needs grow.
- Security Matters: Features like HP Wolf Security protect sensitive documents in corporate settings.
Multifunction printers have come a long way. Whether you’re a freelancer working from home or running a busy office, today’s best printers offer efficiency, convenience, and reliability. Use the list above to find your next MFP and streamline your workflow in 2025!
Best Multifunction Printers and Scanners
Multifunction printers and scanners combine several office tools into one efficient device. These all-in-one machines handle printing, scanning, copying, and sometimes faxing, saving you valuable desk space and reducing the need for multiple devices. You’ll find options ranging from budget-friendly models for home use to advanced systems designed for busy offices with high-volume printing needs.
Brother DCP-L2640DW Laser Printer
The Brother DCP-L2640DW offers exceptional value for small businesses seeking a reliable all-in-one monochrome laser printer with impressive speed and connectivity options.
Pros
- Lightning-fast 36 ppm printing with efficient scanning capabilities
- Versatile connectivity including dual-band wireless, Ethernet, and USB
- Eco-friendly features like duplex printing and toner save mode
Cons
- Prints only in black and white
- Initial setup may be challenging for non-technical users
- Higher upfront cost compared to inkjet alternatives
This compact 3-in-1 device combines printing, scanning, and copying functions in one streamlined unit, helping you maximize desk space while delivering professional-quality documents. The 50-page auto document feeder makes quick work of multi-page jobs, while the 250-sheet paper tray reduces refill frequency. Many businesses appreciate how this printer balances performance with practicality.
Connection options give you flexibility to place this printer anywhere in your office. The dual-band wireless connectivity ensures stable performance even in crowded network environments. You can print directly from your mobile devices using the Brother Mobile Connect app, which also helps track toner usage and manage printer settings from anywhere.
Speed sets this model apart from competitors. At 36 pages per minute, you won’t waste time waiting for documents. The automatic duplex printing feature saves paper by printing on both sides without manual intervention. When you consider the cost per page with Brother’s Genuine toner options, this printer provides excellent long-term value for businesses with regular printing needs.
The intuitive controls make daily operations straightforward, though they lack the touchscreen interface found on higher-end models. For small offices that primarily need black and white documents with occasional scanning requirements, this printer delivers reliable performance without unnecessary extras that drive up costs.
HP OfficeJet Pro 9125e
The HP OfficeJet Pro 9125e offers a solid balance of business features and performance for small to medium offices seeking a reliable all-in-one printing solution.
Pros
- Fast printing speeds (22 ppm black, 18 ppm color) with automatic duplex capabilities
- Enhanced security features through HP Wolf Pro Security
- Convenient wireless connectivity with self-healing Wi-Fi
Cons
- Restricted to HP original ink cartridges only
- Bulky footprint at over 20 pounds
- Higher ongoing ink costs without subscription
This multifunction printer combines essential office capabilities in one device. The 250-sheet paper capacity means less frequent refills during busy workdays. Its 2.7-inch color touchscreen provides intuitive navigation similar to smartphone interfaces.
Wireless connectivity stands out as a key strength. The dual-band Wi-Fi automatically detects and resolves connection issues, helping maintain productivity. You can print, scan, copy, or fax directly from your smartphone using HP’s mobile app, adding convenience for teams working across multiple devices.
Security features deserve special mention for business users. The built-in HP Wolf Pro Security helps protect sensitive data and defends networks against cyber threats. For environmentally conscious offices, the printer’s construction incorporates more than 40% recycled plastic, reducing its ecological footprint.
The automatic document feeder and duplex scanning save time on multi-page documents. Scanning quality is enhanced with the Smart Advance Scan feature. HP includes three months of their Instant Ink subscription service, which can reduce ongoing costs by delivering replacements before you run out.
Paper handling versatility accommodates various document sizes including letter, legal, and international A4 formats. The printer supports plain paper media, making it practical for everyday business documents rather than specialized photo printing.
Epson WorkForce Pro WF-4830
The Epson WorkForce Pro WF-4830 offers impressive speed and versatility for small offices, though its reliance on proprietary ink cartridges may impact long-term costs.
Pros
- High-speed printing with 25 black/12 color ISO ppm
- Complete duplex functionality with 50-sheet auto document feeder
- Large 500-sheet paper capacity with dual trays
Cons
- Requires Epson-brand cartridges only
- Relatively heavy at 26.2 pounds
- Mixed user experiences with wireless connectivity
This all-in-one printer delivers exceptional productivity features for busy work environments. The WF-4830 uses PrecisionCore Heat-Free Technology to produce professional-quality prints quickly and efficiently. The 4.3-inch color touchscreen makes navigation simple, while the dual 250-sheet paper trays minimize the need for frequent reloading.
Setting up wireless connections is straightforward with Bluetooth Low Energy support. You can control the printer from your smartphone using the Epson Smart Panel App, which enhances your productivity. The WF-4830 handles two-sided printing, copying, scanning, and faxing automatically, making it a complete office solution.
Document handling is a standout feature with the 50-sheet Auto Document Feeder that processes multi-page documents efficiently. The DURABrite Ultra inks produce vivid colors and sharp text that resist smudging and fading. For businesses focused on sustainability, this printer consumes less power than comparable laser printers according to the manufacturer’s claims.
The scanning capabilities deserve special mention with the included Epson ScanSmart software that simplifies the process. Voice control compatibility with Alexa adds convenience for hands-free operation. While the initial price point is reasonable for the features offered, you should consider the long-term cost of Epson-brand replacement cartridges in your purchasing decision.
HP OfficeJet 8015e Wireless Printer
The HP OfficeJet 8015e offers good value for small businesses and home offices with its balanced mix of productivity features and affordable ink options through HP+.
Pros
- Six months of free HP Instant Ink with subscription
- Fast print speeds (18 ppm black, 10 ppm color)
- Self-healing Wi-Fi automatically fixes connection issues
Cons
- Requires HP original ink cartridges only
- Instant Ink subscription costs after trial period
- Limited paper capacity for high-volume printing
This all-in-one printer delivers solid performance for small business owners and home office users. With the ability to print, scan, copy, and fax, it handles multiple tasks efficiently. The automatic document feeder saves time when processing multi-page documents.
The HP Smart app adds convenience by letting you print and scan from your smartphone from virtually anywhere. You can also create custom shortcuts for repetitive tasks. The printer’s dual-band Wi-Fi enhances connectivity reliability and helps maintain stable connections.
Security features protect your sensitive information with basic encryption and password protection. The printer also supports two-sided printing, which helps save paper and reduces waste. Its 3.9-star rating from over 9,000 Amazon reviews indicates generally positive user experiences.
The HP+ Smart Printing System keeps your printer automatically updated with the latest firmware. This ensures optimal performance and protects against security vulnerabilities. Remember that the HP+ system requires you to use original HP ink cartridges throughout the printer’s life.
Print quality is excellent for color documents like brochures, presentations, and reports. The 4800 x 1200 dpi color resolution delivers vibrant images and sharp text. For everyday printing, the 1200 x 1200 dpi black resolution provides clear, professional-looking documents.
HP OfficeJet Pro 8135e
The HP OfficeJet Pro 8135e offers solid all-in-one functionality for home offices with good print quality and helpful security features, though its color printing speed may not satisfy high-volume users.
Pros
- Complete all-in-one functionality with print, scan, copy, and fax capabilities
- Robust wireless connectivity with self-healing Wi-Fi and remote printing options
- Enhanced security features protect your data and network from threats
Cons
- Relatively slow color printing at 10 ppm compared to competitors
- Requires HP-branded ink cartridges only
- Some users report connectivity issues after sleep mode
This multifunction printer delivers professional-quality color documents with a maximum resolution of 4800 x 1200 optimized dpi. The 225-sheet paper capacity means less frequent refilling for busy home offices. You’ll appreciate the 2.7-inch color touchscreen that makes navigating printer functions intuitive.
Wireless connectivity stands out as a major advantage with the 8135e. The dual-band Wi-Fi automatically detects and resolves connection issues, keeping you productive without frustrating troubleshooting. HP’s mobile app extends functionality by allowing you to print, scan, copy, or fax directly from your smartphone.
The printer includes eco-friendly design elements with over 45% recycled plastic construction. HP+ activation provides three months of ink delivery through the Instant Ink service, potentially saving you up to 50% on replacement cartridges. Automatic two-sided printing helps reduce paper waste while the document feeder simplifies multi-page scanning and copying tasks.
Security features deserve special mention with HP Wolf Essential Security helping protect your network from cyber threats. This makes the OfficeJet Pro 8135e a smarter choice for home offices where data protection matters. At 17.6 pounds with dimensions of 13.29″ x 18.12″ x 9.17″, the printer occupies a reasonable amount of desk space while offering comprehensive functionality.
Canon imageCLASS MF273dw Multifunction Printer
The Canon imageCLASS MF273dw offers excellent black and white printing capabilities with multifunction features at a reasonable price point for small offices or home use.
Pros
- Fast printing speed of 30 pages per minute with quick 5.3-second first page out
- Automatic two-sided printing saves paper and time
- Wireless connectivity options including Wi-Fi and WiFi Direct
Cons
- Monochrome printing only (no color capability)
- Some users report firmware update difficulties
- Does not include a USB cable for connection
This 3-in-1 laser printer combines printing, copying, and scanning functions in a compact design measuring 15.4 inches wide by 14.4 inches tall. Its sleek black casing houses an LCD display for easy navigation through settings and functions. The auto document feeder makes scanning multi-page documents simple without manual page turning.
Setup is straightforward for most users, with wireless capabilities allowing you to place it anywhere within your Wi-Fi network range. The printer supports various connection methods including WiFi Direct for printing directly from mobile devices without a router. You can print standard documents up to 8.5 x 14 inches, making it versatile for most office needs.
Canon backs this model with a one-year limited warranty. The printer uses Toner 071 cartridges, with high-capacity options available for offices with heavier printing needs. Its 150-sheet input capacity suits small office environments where consistent but not excessive printing occurs. With a 256 MB memory capacity, the MF273dw handles complex jobs without slowdowns.
For small businesses watching their budget, this printer offers good value. The laser technology means no dried-out ink issues common with inkjet printers. Monochrome printing keeps operating costs lower than color alternatives. The automatic duplexing feature saves paper costs while the Energy Star certification helps reduce power consumption.
Canon imageCLASS MF656Cdw Multifunction Printer
The Canon imageCLASS MF656Cdw offers excellent value for small and medium businesses seeking a reliable all-in-one solution with impressive color output and reasonable speed.
Pros
- Fast 22 PPM printing with quick 10.3-second first-page output
- 5″ customizable color touchscreen simplifies operation
- Three-year warranty provides peace of mind
Cons
- Relatively heavy at 48.5 pounds
- Some users report connectivity issues with Mac computers
- Paper jams can occur during scanning operations
This multifunction laser printer combines printing, copying, scanning, and faxing capabilities in a sleek white design. Its 22 pages per minute speed for both color and black-and-white documents makes it suitable for environments with moderate print needs. The one-pass duplex scanning feature saves time by capturing both sides of a document simultaneously.
Connectivity options abound with the MF656Cdw. You can connect via Wi-Fi, Wi-Fi Direct, USB, or Ethernet, offering flexibility for various office setups. Mobile printing is well-supported through Canon PRINT Business, Apple AirPrint, and Mopria Print Service, letting you send documents from your smartphone or tablet with ease.
Paper handling is adequate for most small business needs. The printer includes a 250-sheet standard cassette and a single-sheet multipurpose tray for special media types. Its 50-sheet automatic document feeder handles multi-page scanning jobs efficiently. Using the high-capacity Toner 067 cartridges helps reduce the frequency of replacements, minimizing workflow interruptions.
The 5-inch color touchscreen provides an intuitive interface that can be customized to your most-used functions. Energy efficiency certifications (ENERGY STAR and EPEAT Silver) may help reduce operating costs over time. For businesses concerned about long-term reliability, the three-year limited warranty offers significant value compared to competitors’ typical one-year coverage.
HP LaserJet Pro MFP 3101fdw
This powerful LaserJet Pro multifunction printer delivers exceptional productivity features perfect for small business teams needing reliable, secure printing with versatile connectivity options.
Pros
- Lightning-fast 35 ppm printing with auto-duplex capability
- Comprehensive security features through HP Wolf Pro Security
- Seamless connectivity across all devices with intelligent Wi-Fi
Cons
- Only prints in black and white
- Requires HP-chipped cartridges exclusively
- Relatively bulky at 23.1 pounds
The HP LaserJet Pro MFP 3101fdw combines printing, scanning, copying, and faxing capabilities in one streamlined device. Its automatic document feeder and two-sided printing save considerable time for busy teams. The printer particularly shines with its impressive 35 pages-per-minute output, making it ideal for offices with moderate to high volume printing needs.
Setup is remarkably straightforward with cloud connectivity that allows IT teams to manage the printer remotely. The smart admin dashboard provides a central location to monitor printer status, manage settings, and troubleshoot issues. You’ll appreciate the intelligent Wi-Fi that automatically finds and maintains the best connection, preventing frustrating disconnections during critical print jobs.
Security stands out as a major strength with the built-in HP Wolf Pro Security. Your sensitive documents remain protected through features like PIN authentication for print jobs and configurable security policies. The printer also offers subscription-based toner delivery through HP Instant Ink, ensuring you never run out at crucial moments. Compatible with virtually all operating systems and mobile devices, this versatile workhorse suits small teams of up to seven users perfectly.
Brother All-in-One Laser Printer
The Brother MFC-L2820DW offers exceptional value for small offices needing a reliable, fast monochrome printer with multiple functions in a compact design.
Pros
- Impressive 34 pages per minute print speed saves valuable time
- Versatile connectivity options including dual-band wireless, Ethernet, and USB
- 250-sheet paper tray and 50-page auto document feeder reduce manual intervention
Cons
- Limited to black and white printing only
- Some users report complicated driver setup process
- Initial learning curve for accessing all features
This compact powerhouse combines printing, copying, scanning, and faxing capabilities without consuming excessive desk space. The 2.7-inch touchscreen makes navigating between functions simple, while allowing you to print from and scan to popular cloud services like Google Drive and Dropbox. Setting up wireless connections proves straightforward for most users, enabling convenient printing from multiple devices.
Speed stands out as a major advantage with this Brother model. At 34 pages per minute for black and white documents, it handles large print jobs efficiently. The automatic duplex feature prints on both sides of each page, reducing paper consumption and saving money over time. When scanning multi-page documents, the 50-page auto document feeder eliminates the tedium of manual page placement.
Connection flexibility gives you options that work for your specific needs. Use dual-band wireless to connect with multiple devices, Ethernet for network printing, or USB for direct connection to a single computer. The Brother Mobile Connect app extends functionality to your smartphone or tablet, allowing you to print and scan while away from your desk. This printer balances affordability with professional-quality output, making it ideal for home offices and small businesses that primarily need black and white documents.
HP LaserJet Pro 4101fdw
The HP LaserJet Pro 4101fdw delivers exceptional speed and functionality for small business teams needing a reliable black and white multifunction printer.
Pros
- Lightning-fast 42 ppm printing with automatic duplex capability
- Comprehensive all-in-one functionality (print, scan, copy, fax)
- Advanced security features with HP Wolf Pro Security
Cons
- Works only with HP-chipped cartridges
- Relatively large footprint (16.54″ x 12.72″ x 15.35″)
- Higher initial investment compared to inkjet alternatives
This wireless multifunction laser printer tackles heavy workloads with impressive efficiency. The 42 pages-per-minute print speed makes quick work of reports and documents, while the automatic document feeder streamlines scanning and copying tasks. Small businesses will appreciate the intuitive touchscreen interface that simplifies everyday operations.
Network connectivity options provide flexibility for your office setup. The printer connects via Wi-Fi, Ethernet, or USB, allowing team members to print from various devices and locations. Its self-healing Wi-Fi capability maintains stable connections, reducing frustrating downtime when you need to print urgently.
Security matters for business documents, and HP addresses this with pre-configured Wolf Pro Security settings. The system blocks unauthorized access while allowing remote management through a single dashboard. Paper handling is robust with a 350-sheet capacity and the ability to handle various media types including envelopes and labels.
The LaserJet Pro 4101fdw offers a smart solution for offices seeking to reduce printing costs over time. While the upfront cost exceeds typical inkjet models, the lower cost-per-page and durable construction provide long-term value. Remember that this printer requires genuine HP cartridges or those with reused HP chips, as the firmware blocks third-party alternatives.
Buying Guide
Selecting the right multifunction printer and scanner requires careful consideration of your specific needs. You should first determine your primary use case—whether it’s for a home office, small business, or large enterprise.
Print volume is a critical factor in your decision. Consider how many pages you print monthly to ensure the device can handle your workload without excessive maintenance.
Print Quality
| Resolution | Best For |
|---|---|
| 600 dpi | Text documents |
| 1200 dpi | Basic graphics |
| 2400+ dpi | Photos and detailed images |
Print quality matters most for those who produce client-facing materials or photographs. For basic document printing, lower resolutions are perfectly adequate.
Connectivity Options
Modern multifunction printers offer various connectivity features. WiFi enables printing from multiple devices without cables. Ethernet provides stability for office networks. Cloud printing lets you print remotely from phones or tablets.
USB connections remain essential for direct computer connections and scanning to thumb drives. Bluetooth can be useful for quick mobile printing without network setup.
Scanning Features
Look for a scanner with an Automatic Document Feeder (ADF) if you frequently scan multiple pages. This saves time by automatically processing stacks of documents.
Duplex scanning capability automatically scans both sides of a page. This feature is invaluable for double-sided documents and reduces paper handling.
Cost Considerations
The initial purchase price is just one factor. Calculate the total cost of ownership by examining:
- Ink/toner replacement costs
- Energy consumption
- Maintenance requirements
- Paper handling capacity
Devices with separate color cartridges often save money as you only replace the depleted colors.
